MARTY SCHULTZ
CITY ADMINISTRATOR
ALEXANDRIA (POPULATION 14,861)

The City of Alexandria adopted a Code of Conduct for Elected Officials in February 2016. At that time, the City Council was having challenging conversations related to how to conduct itself in dealings with staff, media, city boards/commissions, and each other. As a result, League of Minnesota Cities staff were invited by the Council to make a presentation on best practices for council conduct.

While the City Council had disagreements at that time, they did agree there was a need for a code of conduct. Staff searched for examples from other communities and found one particularly good one from a city in Colorado. Staff and Council built our code of conduct from this template and also added specific references back to the home rule charter, city code, and other reference documents often used by the city, such as the LMC Handbook for Minnesota Cities and Minnesota Mayors Handbook.

Since its adoption, the code has become a key document in the orientation process for new council members. In 2021, the City Council also decided to formally adopt the code of conduct at the first meeting each year.

The Council spent considerable time on the section that discusses sanctions for violations of the code of conduct, and emphasized the importance of having a process for code violations. This section details the role of the mayor, council members, and staff in these situations. A process for investigating violations by the mayor or council members was adopted, with consequences like reprimand or censure, both requiring Council approval. The City Council has tested this procedure twice since adopting the code of conduct.

It is my view that this document provides an excellent foundation for new council members. It not only provides details on charter provisions and public hearing protocol, but it also contains aspirational statements that council members should “serve as a model of leadership and civility to the community,” “inspire public confidence in Alexandria government,” and “demonstrate honesty and integrity in every action and statement.” The document also supports the notion that council members should conduct themselves in a civil and nonpartisan manner with staff.

I also would note that the simple act of adopting this at the first meeting each year is a strong reminder of the City Council’s commitment to each other and the community.

SAM SOLARZ
CITY COUNCIL MEMBER
MONTROSE (POPULATION 3,775)

The City of Montrose adopted its Code of Conduct and Ethics to foster better working relationships between city staff and elected officials, and foster greater transparency in local government.

I developed the code, along with Mayor Kirby Moynagh and City Administrator Jessica Bonniwell. In creating the code, we thoroughly researched other cities’ codes of conduct to identify best practices that aligned with Montrose’s needs. This involved comparing how other cities structured their guidelines for ethical conduct, conflict resolution, and transparency, as well as examining relevant state laws and statutes that would shape the final document.

We also consulted city staff, our lawyers, and other local officials to ensure the code was legally sound and practically applicable. By integrating this research, we were able to create a set of guidelines that would improve collaboration and build a respectful, positive culture at City Hall.

One key element in Montrose’s code prohibits council members and staff from publicly criticizing each other on social media. This provision is intended to avoid public conflicts that could harm the city’s credibility and encourages resolving disagreements privately and respectfully.

Other key elements include robust conflict of interest guidelines that require officials to abstain from decisions where personal or financial interests might compromise their impartiality, as well as strict adherence to the Open Meeting Law to ensure that city business is conducted transparently and remains accessible to the public.

The code is included in the orientation process for new councilors and staff and sets the tone for professionalism in both public and private interactions. Violations are addressed through a transparent process aimed at correction rather than punishment.

The impact of the code has been significant. It has contributed to a healthier, more cooperative atmosphere at City Hall, reinforcing trust between city leadership and the community. By promoting respect, integrity, and collaboration, Montrose has enhanced its ability to serve residents effectively, strengthening the government’s credibility and fostering a culture rooted in transparency and accountability. These core values ensure that officials act ethically and openly while working together for the greater good. The code of conduct has become a cornerstone in building a positive, resident-focused environment within the city, where trust and professionalism are prioritized.